The system keeps on file all the details such as supplier references, minimum and maximum levels, received, issued and adjusted quantities, etc.

Each stock item can have five standard prices:

- Wholesale
- Trade
- Retail
- Unit
- Consumer

Apart from this, items can be assigned special prices for different customers. Also, different customers can have a different discount structure per stock group or on the invoice amount. Weighted average cost is calculated during the receipts of goods.

Stock movement transactions are not purged and can be kept on the hard disk indefinitely.

The following are the main reports generated by the stock control module:

- User defined stock details' reports
- Stock movements
- Stock adjustments
- Stock Transfers between locations
- Stock Valuations
- Items below minimum levels
- Items below maximum levels
- Special prices report
- Gross profit report

PURCHASE ORDERS

This module enables the user to:

- Create, Amend or Delete Purchase Orders
- Confirm Purchase Orders
- Cost Purchase Orders
- Print Purchase Orders
- List Purchase Orders details by various selection options

LOCAL PURCHASES

This module allows the user the post local purchases from agents. Since the system is fully Integrated it will automatically add the items' quantities to the stock on hand; update the Vat analysis accounts, update your balance with your creditor, set new prices for the stock bought as well as print shelf edge labels for those items whose price has changed.
If an invoice is entered by mistake, all the user has to do is enter negative quantities and the processes of updating is reversed.
Items sold or returned can also be non-stocked items, such as services. The system permits the user to enter negative quantities in Invoices and Cash Sales, thus eliminating the issue of Credit Notes or Cash Returns in certain circumstances.
As soon as the Invoice is updated, all the relevant files are updated. However, the user has the option to re-print sales documents at any later stage.
Integrated with the Invoicing Module, we also have the Customer Orders function. The features for customer orders are identical to those of the invoice. A customer order can be transferred to an invoice or cash sale. Thus, the customer orders module also serves as a function to issue quotations to clients. If accepted, the order is changed from (P)ending to (C)onfirmed and no intervention is required.

STOCK TAKING

The Integra Retail Package comes with a very powerful yet extremely easy to use Stock Taking function. The module works in 6 uncomplicated steps that make stock-taking for the novice user a breeze!
All steps of the module come with on-line help before proceeding to ascertain the user that he or she is running the right function.
To give you a better idea of its simplicity, the stock-taking function works as follows:

Start Stock Take
This is done to inform Integra that you want to perform a stock take, and the stock-take sheets are prepared.

Print Stock Take Sheets
The Stock Take sheets are then printed where the user has a selection of items, group, categories, suppliers as well as locations.

Post Physical Quantities
The actual stock quantities written on the stock take sheets (that were printed in step 2 above) are inputted.

Print Variance Report
A report showing the theoretical quantities against the physical quantities is printed

Update Stock Take
The physical quantities that have been found are then set as the new theoretical quantities.

Zeroise Stock Take File
The stock-take file is then cleared in preparation for the next stock take.

POINT OF SALE

This module is seamlessly integrated with the rest of the system and provides the user with an easy to use interface.
All the functions are keyboard driven, therefore there is there is no need for mouse-interaction.
There is constant help at the bottom of the screen with the keys that are used so that users do not have to memorise anything.
Operations are further sped up when bar-coding is used.
Items can be search for by item, description, category, group or even supplier.
Stock quantities available in one or more locations can instantaneously be known at the touch of a button.
Discounts can be given through the Point Of Sale either as a percentage or as an amount.
A maximum discount (amount and percentage) can be set for security purposes. This can be overridden by the administrator's authentication password if required.
Point Of Sale installations can be configured to calculate the amount of money saved by purchasing goods from your outlet. A "YOU HAVE SAVED" comment can be set to appear on each bill.